Guide to organizing post-seminar receptions
The total budget for one reception is $500.
The organizer needs to get food, drink, plates, napkins, cups, and utensils
for about 60 people.
Food can often be arranged with a restaurant. If they will not deliver
directly to campus, you may be able to use the Wheel Deliver delivery service
- Alcohol has been approved for these events. Make sure to get the alchol consent form signed before the day of the event. We've been buying a combination of wine and beer in order to have a change
of pace from the TGs. Generally, about 5 or 6 liters of wine and a case of beer is plenty.
Juice and soda should be provided as well - PharMor is an inexpensive place
to get soda, but anywhere will do.
The reception should be advertised to the ri-people@ri
mailing list several days in advance, as well as the day before and the day of the reception.
Posters should be made up for the event. See Debbie
Harvard (dmz+@ri) about getting these made. They should be posted
several days before the event around all robotics buildings. DO NOT mention
that alcohol will be served on any of the posters.
All food and drink should be purchased on a Tartan card. Talk to the RoboBanker to find out how has
a card that you can use. You also need to find out the oracle account number to charge the food to, the RoboBanker will know this too. You must have a receipt for all expenses and you should not pay taxes as CMU is exempt, the tax exemption number should be on the back of the tartan card you use.
Make sure the lounge is clean before the reception.
Make sure the lounge is cleaned after the reception.
Originally by Daniel Nikovski, modified by Chris Urmson.
Updated March 18, 2002 by email@example.com
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